School Records

  

Record means documentary evidence. Without records, no any system can run smoothly. Proper maintenance record is very important for every institution. School records include books, documents, diskettes and files that contain information on what goes on in school as well as other relevant information pertaining to the growth and development of the school.

 Types of School Record

Admission Register

It is the record of all the students who are admitted in school. It is permanent preserve record. It should be free of mistakes and kept in safe custody. It contains:

·         Serial number and name of students

·         Father name and occupation

·         Cast and address

·         Date of birth and date of admission in school

·         Class in which to be admitted.

Student’s Attendance Register

This is another important register which is maintained in each class and section. It contains the names of all students enrolled in class. Daily attendance is marked in it. Present is marked by P and absent is marked by A. holidays are properly mentioned with red ink. No blanks should be left.

Teacher’s Attendance Register

To record daily attendance of teachers, schools maintain the teacher’s attendance register. This shows the time of arrival and departure of teachers on each day. Leaves taken by teachers during the month are to be written on it. It shows the regularity or punctuality of teachers.

Log Book

It is specifically designed for the purpose of remarks. If any visitor pay an official visit to school, he/she will write remarks in the log book. It contains the record of all the special event’s remarks.

Cash Book

It is record of all money transaction occurring from day to day in school. Money received by school from different sources like fees, fines, donations, scholarships, grant in aid are entered. It should be regularly updated.

Stock Register

This register keep information of all moveable property of school while purchasing equipment’s or furniture should be entered in register. Verification report should be recorded in register. It contains following things;

·        name of article

·        quantity of article

·        date of purchase

·        name of firm which supplied article

·        authority purpose

·        Signature of authority.

Plantation Register

This is related to record of all plants in school which include

·         Types of plants

·         Date on which planted

·         Condition of plants

·         Who planted

·         Spoiled plants.

Corona Implementation Register

It is related to implementation of all sops of corona virus. Corona focal person daily writes in this register to confirm that all sops have been implemented which include;

·         Checking of student’s masks

·         Applied sanitizers

·         Checked temperature

·         Soaps are available at washing points

·         Students should keep distance

Anti-Dengue Register

It is related to all implementations of anti-dengue activities in school. Dengue focal person writes it daily and send activities online on daily basis.

School Leaving Certificate Register

It is student’s school leaving certificate. When a student leaves school it is filled by head teacher, one copy is given to student and one is saved in school record.

Service Book

It contains service history of teachers/employees. Its first page contain name, D.O.B, first appointment date in service, qualification, I.D card, identification mark, address, home address, left hand fingers and thumb impression. Its other pages maintain service history like contract, permanent, salary or transfer etc.

Inventory Register

All school material is enlisted in this register like chairs, fans, tables etc.

School Calendar

The school calendar allows the school management to quickly share a detailed plan of school days and vacation dates for a particular academic year. School calendar gives a track/pathway. It is a mirror in which all the activities are reflected properly and it is made in beginning of the session.

Cumulative Record

Cumulative record is the proper record/history of each student. All the details are mentioned related to student. This record gives the complete growing picture of each student. It is very important and should be maintain in every school.

Dead Stock Register

This register contains the entry of all those materials which are outdated.

Reports to the Parents

It contains the following reports of the students

·         Academic report

·         Health report

·         Progress report

·         Sports participation.